Member Gift Policy

At Westside Market, we value transparency and accountability in all gifting and donation practices. To ensure proper handling, the following guidelines must be followed: 

1.Notification

📌 If a member or employee becomes aware of a gift or donation from a member to an employee, they must immediately inform their supervisor. 

📌 The supervisor will take the necessary steps to manage the gift process appropriately. 

2.Confirmation & Approval

📌 Management will review the gift to ensure it complies with company policies and guidelines. 

📌 Employees must wait for approval from SM before accepting the gift. ⏳

3.Removal of Gifted Item

📌 Once approved, the receiving employee is responsible for removing the gift from store grounds within 48 hours. 📌 If the item is large or requires assistance, the employee should coordinate with management for support. 🤝

4.Documentation

📌 All gifted items must be properly documented to maintain accurate inventory records. 📌 The employee must provide details of the gift for tracking purposes, including:

• A written email from SM to the member with their approval is required. ✍️✅

• Item description 🏷️

• Estimated value 💲

• Date received 📆

Summary

🔹 Employees must notify their supervisor if they receive a gift from a member.
🔹 Management approval is required before accepting the gift.
🔹 Once approved, the employee must remove the item within 48 hours.
🔹 All gifted items must be properly documented for inventory tracking.
🔹 Employees should consult management for any questions regarding the policy.

By following this gifting policy, we ensure fairness, compliance, and accuracy in our inventory management. Employees and members must adhere to these guidelines, and any questions should be directed to a supervisor or management personnel. 

Thank you for your cooperation in maintaining an ethical and organized workplace!